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Holding our brothers accountable is understandably difficult, but your MHQ staff is here to help you in your endeavor. If you have any questions or concerns, please do not hesitate to reach out to your chapter consultant or start a chat with us below!
Introduction
The Expulsion Process as outlined would be used to address judicial matters that meet the grounds for expulsion found in Code III, Section 12 of the Chapter Codes. For expulsion proceedings relating to financial and academic deficiencies, the chapter could move forward with the Alternative Method of Expulsion outlined in Code III, Section 13, B. in the Chapter Codes. The process below outlines the steps the chapter could take to host virtual expulsion proceedings.
For additional information regarding the expulsion process, please reference:
- Affidavit of Expulsion (documentation to be sent to the International Fraternity)
- PIKE Blog
- Constitution & Chapter Codes – Code III Membership, Section 12 & 13
- myPIKE > Resource Center > Chapter Officer Resources > President
Prior to Expulsion Proceeding
A chapter may institute expulsion proceedings against a student member by serving the student member with a written notice of the chapter’s intent to expel the student member at least forty-eight (48) hours prior to the expulsion proceeding (hereinafter, “Expulsion Notice”).
The written expulsion notice may be sent in the form of an e-mail or by delivering a physical copy to the student member if possible. The Expulsion Notice shall contain charges, time/place of the hearing, Code III, Section 13 of the Chapter Codes and Article VI of the Constitution, and a copy of the full Constitution and Chapter Codes
A quorum of members must be present at the meeting to conduct the proceeding. If a quorum is not present, the proceeding shall be recessed and rescheduled and each step completed until this point shall be repeated. It is imperative to select a time that will work best for the members to attend the expulsion proceedings.
Hosting the Expulsion Proceeding
The chapter president shall preside at the proceeding and is responsible for filling out the Affidavit of Expulsion to be submitted to the International Fraternity via email or physical mail. The chapter president is in control of the meeting which can be conducted as an agenda item at a regular chapter meeting or may be the agenda item for a specially called chapter meeting, pursuant to the chapter’s bylaws.
The chapter president shall ensure that only active members in good standing with the chapter are granted access to take part in the proceeding. The proceeding shall be conducted in accordance with Robert’s Rules of Order. After all allegations, information, and testimony have been provided by both the chapter and the member being brought up for expulsion, the chapter shall discuss such allegations, information, and testimony.
The chapter shall vote in favor of or against the proposed expulsion. To expel a member, at least two-thirds (2/3) of the members present at the proceeding must vote in favor of the expulsion. The chapter president should provide a reasonable amount of time for the members in attendance to cast their vote and clearly communicate before proceeding.
After the Expulsion Proceeding
If the motion carries, the chapter shall send written notice of the expulsion to the expelled member’s last known address (hereinafter, “Expulsion Action”). The chapter shall then report the expulsion to the Executive Vice President, Justin Buck (jbuck@pikes.org) within five (5) days of the expulsion along with the following documentation:
- A copy of the “Expulsion Notice” that notified the member of the proceeding
- A physical or digital version of the signed Affidavit of Expulsion
- A copy of the “Expulsion Action” mailed to the expelled student
For archival purposes, the Executive Vice President shall maintain a file for each expulsion. Please contact your chapter consultant or director of services with any additional questions or concerns regarding the expulsion process.